Version: eXtendFiles 1.8 and above
Audience: Administrator
Overview
The eXtendFiles Setup Audit Logs custom record stores details about changes made to the eXtendFiles Configuration page. This article explains how this custom record entry works, including how it's created and when it's deleted.
Reviewing eXtendFiles Setup Audit Logs
To view the audit logs:
- Navigate to Customization → Lists, Records, & Fields → Record Types
- Locate the eXtendFiles Cache Store custom record:
- Under the Custom subtab, the list of audit logs are present:
Audit Log Fields
The eXtendFiles Setup Audit Logs record captures details of changes made to the eXtendFiles Cache Store records. Each audit log entry includes these fields:
- eXtendFiles Cache Store: The specific cache record associated with the audit log entry
- Field Name: The field in the cache store record that was modified
- Old Value: The previous value of the modified field
- New Value: The updated value of the modified field
- Set By: The employee who made the change to the cache record
- Change Time: The date and time when the cache record was updated
Purpose and Usage
These fields allow you to track who made changes to the eXtendFiles Configuration page, what was changed, and when the changes occurred. This provides a clear audit trail for configuration modifications, enhancing transparency and accountability.
Creation and Deletion
- Creation: An eXtendFiles Setup Audit Logs record is automatically created whenever a change is made to an eXtendFiles Cache Store record via the eXtendFiles Configuration page.
- Deletion: Audit log records are automatically deleted after 90 days. However, the most recent 10 entries are always retained to ensure a minimum audit history is available.
Frequently Asked Questions (FAQs)
Q: Are audit logs created for all changes to eXtendFiles?
A: Audit logs are only created for changes made to the eXtendFiles Configuration page, not for operational activities within eXtendFiles.