Version: eXtendFiles 1.8.4 and above
Audience: Administrator, User

Overview

eXtendFiles supports file versioning when paired with compatible storage providers. This feature lets you maintain a history of file changes and access previous versions when needed.

Prerequisites

To use file versioning, you must:

  • Enable versioning in eXtendFiles
  • Enable versioning in your storage provider
  • Use one of these compatible storage providers:
    • Amazon S3
    • Dropbox
    • Google Cloud Storage
    • Microsoft Azure
    • Microsoft OneDrive/SharePoint
    • Oracle Object Storage

Usage

Uploading new versions

  1. Open the eXtendFiles record and click Edit.
  2. Upload your new file in the file upload section. Note: The new file must have the same file extension as the original.
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  3. Save the record.

After saving, the record updates to show the newer version. Preview and thumbnail images are automatically regenerated.

Managing versions

  1. Go to the Versions subtab on the eXtendFiles record.
  2. Click Fetch File Versions.

  3. Use the available links to restore, view, or delete previous versions.
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Storage provider limitations

Oracle Object Storage: Only the delete action is supported. If you delete the current version (the first version in the list), the eXtendFile reverts to the previous version.

Dropbox and Microsoft OneDrive/SharePoint (with user-based uploads): Only the restore action is supported. These providers don't delete version history, so restored versions remain in the version list.

Frequently Asked Questions (FAQs)

Q: What happens if I upload a file with a different filename?
A: The record's file name doesn't change.

Q: What happens if file versioning isn't enabled?
A: The original file is overwritten after you confirm the action.

Q: Can I change the folder information after uploading a file?
A: Don't change the eXtendFiles - Folder Information field after the initial upload. Changing it uploads the file to a different location and breaks version history. The eXtendFiles - Disable Folder [S] workflow automatically disables this field after creation.

Q: What if I don't have access to view an eXtendFiles record?
A: The Fetch File Version button will be disabled. For Microsoft OneDrive/SharePoint with user-based uploads, you'll need to authenticate through the provided link if you see access errors.