Version: eXtendOrders 2.1.123 and above
Audience: Administrator, User

Overview

The Consolidated Vendor PO feature in eXtendOrders lets you control whether Purchase Orders are consolidated by vendor across all Order Imprint Configuration (OIC) clusters, or split per OIC cluster.

  • When eXtend - Consolidated Vendor PO is enabled, NetSuite consolidates all items and decorations from all OIC records into a single Purchase Order for each vendor.
  • When eXtend - Consolidated Vendor PO is disabled, eXtendOrders splits Purchase Orders per OIC cluster (even when the vendor is the same). This is done in real time for Sales Orders with 10 or fewer OIC clusters. For Sales Orders with more than 10 OIC clusters, Purchase Order creation runs as a queued process and may take some time to finish (depending on the size of the order).
There are scenarios where the Purchase Order may be split by NetSuite itself, even if eXtend - Consolidated Vendor PO field is enabled. For more details, refer to Multiple Purchase Orders Created for the same Vendor.

Configuration and usage

Default behavior

Your NetSuite Administrator can configure the default setting for eXtend - Consolidated Vendor PO using a workflow or custom form configuration. You can also override the setting on individual Sales Orders (see Per-order override below).

Per-order override

To override the default Consolidated Vendor PO settings on a Sales Order: 

  1. Go to the eXtendOrders subtab. 

  2. Enable or disable the eXtend - Consolidated Vendor PO field.
     

Example scenario

Scenario: You have 2 OIC clusters on a Sales Order, both containing items from Blank Vendor X, with decoration for Cluster A provided by Decorator Vendor A, and Decoration for Cluster B by Decorator Vendor B:
  1. If Consolidated Vendor PO is disabled:
    1. A total of 4 Purchase Orders will be created.
    2. Two Purchase Orders will be for Blank Vendor X (one for each OIC Cluster), and one each for the Decorators (Decorator Vendor A and Decorator Vendor B).
  2. If Consolidated Vendor PO is enabled:
    1. Only 3 Purchase Orders will be created.
    2. The two Purchase Orders for Blank Vendor X will be merged into one, and Decorator Vendor A and Decorator Vendor B will each have a separate Purchase Order.

Purchase Order creation timing and what you’ll see in NetSuite

When you approve a Sales Order, NetSuite automatically generates consolidated Purchase Orders in the background.

Because this process runs server-side, NetSuite’s results/Processed Orders screen reflects the state at the time the approval action completes. The screen does not update to reflect work that occurs after that point.

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  • If your Sales Order has eXtend - Consolidated Vendor PO enabled, the results page typically reflects the consolidated Purchase Orders that NetSuite created.
  • If your Sales Order has eXtend - Consolidated Vendor PO disabled, NetSuite may initially show consolidated Purchase Orders on the results page. eXtendOrders then runs after that step to split those Purchase Orders into non-consolidated records (per OIC cluster).

To see every Purchase Order generated by the process, go to the Sales Order's Related Records subtab. Once processing is complete, all created Purchase Orders will be listed there.

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Video demo: