Version: eXtendPS-DE 1.5 and above
Audience: Administrator

Overview

If you work with multiple vendors that share the same Product ID/SKU, you may run into duplicate item naming conflicts during item constitution.

The Vendor Prefix feature lets you prefix the constituted NetSuite item name with a vendor-specific code (stored on the vendor record). This helps you create unique NetSuite item names even when different vendors use the same Product ID.

When enabled:

  • eXtendPS-DE reads a prefix value from a configured field on the vendor record.
  • That prefix is automatically added to the beginning of the item name during constitution (for both parent matrix and child items).

Prerequisites

  • You must have permissions to edit:
    • The eXtendPS-DE setup page
    • Vendor records (to add/populate a prefix field)
  • You must have an existing NetSuite vendor custom field (or create one) to store the prefix.
    • Recommended: keep the value short (for example, 1–5 characters).

Configuration

To enable Vendor Prefixes, you map a vendor field on the eXtendPS-DE setup page.

Step 1: create (or confirm) a vendor prefix field

  1. In NetSuite, create an entity field on the vendor record to store the prefix (or use an existing field).
  2. Set the field value on each vendor where you want prefixes applied.

Notes:

  • If the vendor prefix field is blank for a vendor, items for that vendor are constituted without a prefix.
  • For consistency, use a simple code (for example, SAN, AB, ASI).

Step 2: map the vendor prefix field on the eXtendPS-DE setup page

  1. Go to the eXtendPS-DE Setup page.
  2. In Item Constitution Settings, locate Vendor Prefix Field ID.
  3. Enter the internal id of your vendor prefix field.
    • Example internal id: custentity_vendor_code_prefix
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  4. Save your changes.

Step 3: test constitution results

  1. Constitute an item for a vendor that has a prefix value.
  2. Confirm that the NetSuite item name begins with the vendor prefix.

Frequently Asked Questions (FAQs)

Q: Is this feature required?
A: No. It’s optional. Nothing changes unless you configure Vendor Prefix Field ID on the eXtendPS-DE setup page.

Q: What happens if the vendor prefix field is configured, but the vendor record doesn’t have a value?
A: Items for that vendor are constituted without a vendor prefix.

Q: Does this apply to both parent matrix items and child items?
A: Yes. When enabled, the prefix is applied to both the parent matrix item and the constituted child items.

Q: Are there any limits on the prefix length?
A: There aren't limited, but the recommendation is to keep the prefix short to allow more information for the item name itself. In most environments, 1–5 characters is recommended.